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Privacy Policy

Effective: October 16, 2026

1. Information on Data Protection

These notes explain how we process personal data when you use the SquadPit app.

Personal data are all data that can be used to identify you personally.

  • Data you provide: e.g., email address, name/username, profile picture, created events, and chat messages.
  • Automatically collected data: e.g., device information, usage timestamps, location data (only with your permission).

2. Controller and Your Rights

Responsible for data processing in this app:
Eckhard Ziegler,
Camberleystr. 79,
74321 Bietigheim-Bissingen,
Email: info@squadpit.net.

You have the statutory rights to access, rectify, erase, restrict processing, data portability, and object. If processing is based on your consent, you may withdraw it at any time with effect for the future; prior processing remains lawful.

3. Data Collection in SquadPit

Registration is required to use SquadPit. We process the necessary account data to provide the app.

When you create or join sports events, this information is processed visibly for other users as part of the app’s core functionality.

The chat function processes message content to enable conversation and delivery within the app.

Location data may be processed for location-based features when you grant permission in your operating system.

  • Legal basis for account, event, and chat functions: Art. 6(1)(b) GDPR (contract performance).
  • Legal basis for optional location processing: Art. 6(1)(a) GDPR (consent).

4. Hosting and Services

We use external infrastructure and platform services for technical app delivery, including Firebase services for authentication and file storage, as well as an API server infrastructure.

Where personal data is processed on our behalf, we have executed order-processing agreements in accordance with Art. 28 GDPR.

Fonts and icons of this website are loaded from our own server. No connection to Google Fonts is made.

5. Data Security

We implement appropriate technical and organizational measures to protect your data from loss, manipulation, and unauthorized access.

Transmission of sensitive data occurs encrypted (e.g., via SSL/TLS).

6. Forms on This Website

When you use the contact form on this website, we process the data you provide (name, email address, and message) in order to handle and respond to your request.

The registration form on the “Community” page lets you suggest a WhatsApp group for inclusion in our overview. In doing so, we process your email address for follow-up questions as well as the details about the group (name, sport, age group, region, and invite link) in order to review the suggestion and, where appropriate, publish the group.

Submissions are delivered via the service provider Formspree (Formspree, Inc., USA), which processes the form data on our behalf and forwards it to us. This may involve transferring personal data to the USA; such transfers are based on the EU Commission’s Standard Contractual Clauses.

  • Legal basis: Art. 6(1)(a) GDPR (consent given by submitting the form) and Art. 6(1)(f) GDPR (legitimate interest in responding to your request).
  • Retention: We store the data until your request has been fully handled, unless statutory retention obligations apply.

To protect against automated abuse (spam), we use a hidden verification field. No data is transmitted to Google reCAPTCHA.

7. Event Map, Region Pages and Place Search

The event map and the region pages on this website as well as the map view of the app show public ads. No sign-in is needed, and we set no cookies for them.

Loading events: Your browser requests the events from our server. It sends the visible map area or the chosen region and the filters and, for technical reasons, your IP address. We use this information only to deliver the matching events. We also count how often the map is opened. This count contains no personal data.

Map background: Your browser loads the map tiles directly from the servers of the OpenStreetMap Foundation (OSMF, St John’s Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom). The OSMF receives your IP address, details of your browser and the referring page. The EU Commission has issued an adequacy decision for the United Kingdom. Details in the OSMF privacy policy.

“Near me”: Only when you use this button and allow access in your browser does your browser determine your location. The location is used only on your device to move the map there and to calculate distances. It is not sent to us or to third parties and is not stored. As always, only the map area is sent to our server.

Place search: The website looks up postcodes and place names in a directory on our own server. Only if nothing matches there (e.g. a sports ground or a street) is the search term sent to the search service Photon of komoot GmbH (Friedrich-Engels-Str. 24, 14473 Potsdam, Germany). komoot receives the search term and your IP address, but not your location or map area. The place search in the app’s filter also uses Photon. Details in the komoot privacy policy.

  • Legal basis: Art. 6(1)(f) GDPR (legitimate interest in a working, publicly accessible event map). Your location is determined only with your consent in the browser (Art. 6(1)(a) GDPR), which you can withdraw there at any time.
  • Storage: We do not keep map areas, filters or search terms in our database, and the view count contains totals only. As with every page request, our web server logs the time, requested address, browser details and your IP address for technical reasons (server log files). In the access logs the IP address is shortened before it is stored (for IPv4 the last number is removed), so it can no longer be linked to you. Only error messages of the web server, for example on aborted connections, contain the full IP address. We use the log files only for troubleshooting and to prevent abuse and delete them automatically after 14 days.